Coding

Target Audience

• Administrative Staff in Divisions/Schools/Units and Research Centres
• Other Interested Parties

Duration

• 1 hour

Prerequisites

Essential

§ None

Recommended

§ None.

Course Goals

• To enable staff to competently code documentation such as Journals, Accounts Payable and Accounts Receivable. They should also be critical as to what they are coding and who should authorise it. This will include awareness of FBT and GST, so that they are aware of needing more information in some instances.
• Have an understanding of how sub-ledgers work and why they have been created.
• Detailed understanding of account componentry.

Course Objectives

• A sound understanding of Sub-ledgers:

• What they are and how they operate
• Account componentry of each sub ledger

• A sound understanding of how and when to use item codes
• FBT and GST brief overview.
• An overview of ‘VC Authorisations’

Course Content

• Ledger componentry – Understanding the components of ‘cost centre’ codes for each ledger.

• Item codes – Revenue and Expense: Understanding the difference between the two; illustrations and practical examples to overcome problems; and the potential impact of errors – New Item Codes and Descriptions: When to use particular item codes and when not to use other item codes – Internal Item codes: When is it appropriate to use them and what are the paired accounts. (Including a reference guide.)

• Responsibilities and Accountabilities – What is considered appropriate expenditure? ; GST and FBT implications/codes; VC Authorisations.

Software Component

• None

Notes